Job Position – One Vacancy “Secretarial Assistant” at India Taipei Association
i. Graduate/Post Graduate,
ii. Fluent in English and Mandarin (Translation and interpretation from Mandarin to English and vice-versa);
iii. Strong written and oral communication skill with ability to absorb information quickly and efficiently;
iv. Proficient in using Microsoft word, Excel, Outlook with ability to efficiently organise information, conduct research, prepare presentation;
v. Ability to work in team and coordinate;
vi. Ability to plan and execute events
Desirable qualifications, skills and experience:
i. Experience of working as a personal assistant to a senior manager;
ii. Experience working in a foreign office or international environment.
iii. Proven ability to deliver results and manage multiple priorities in a fast moving environment.
iv. 2 years’ work experience.
Provide comprehensive secretarial and admin support to ITA.
Arranging appointments, organising internal and external meetings, act as first point of contact for the concerned section of ITA.
Handle telephone calls, correspondences and visitors, respond to invitations for the Head of the concerned section.
Manage, organise and maintain concerned section Head’s calendar including appointments, meetings and travel arrangement (logistic, meeting schedule, liaison with local offices etc)
Secretarial support for meetings including booking of venue, invitation, guest lists, drafting, circulating and archiving of meeting agendas and communication meeting reminders.
Maintain and update contact list and distribution list
Various support actions for the project (PowerPoint presentation preparation, Word and Excel files creation, etc)
Draft routine correspondence, conduct research and provide inputs on information sought
Miscellaneous office work and other duties as directed from time to time.
Interested candidates may email their CVs with ‘Application for Secretarial Assistant’ as subject line, along with copies of educational certificates, to firstname.lastname@example.org & email@example.com before 18 February 2023.
Shortlisted candidates will be conveyed the time and date for a written test as well as a face-to-face interview.
有興趣者可以電郵或郵寄主旨為”Application for secretarial Assistant”履歷，隨信附上照片及文憑掃描檔或影本，於2023年2月18日前電郵至 firstname.lastname@example.org 及 email@example.com. 通過初選者將會收到電郵通知至印度台北協會面試時間。