Job Position – One Vacancy “Secretarial Assistant” at India Taipei Association

Essential qualification

i.  Graduate/Post Graduate,

ii.  Fluent in English and Mandarin (Translation and interpretation from Mandarin to English and vice-versa);

iii. Strong written and oral communication skill with ability to absorb information quickly and efficiently;

iv. Proficient in using Microsoft word, Excel, Outlook with ability to efficiently organise information, conduct research, prepare presentation;

v. Ability to work in team and coordinate;

vi. Ability to plan and execute events

Desirable qualifications, skills and experience:

i. Experience of working as a personal assistant to a senior manager;

ii. Experience working in a foreign office or international environment.

iii. Proven ability to deliver results and manage multiple priorities in a fast moving   environment.
iv. 2 years’ work experience.

Responsibilities:

    Provide comprehensive secretarial and admin support to ITA.

   Arranging appointments, organising internal and external meetings, act as first point of contact for the concerned section of ITA.

   Handle telephone calls, correspondences and visitors, respond to invitations for the Head of the concerned section.

   Manage, organise and maintain concerned section Head’s calendar including appointments, meetings and travel arrangement (logistic, meeting schedule, liaison with local offices etc)

   Secretarial support for meetings including booking of venue, invitation, guest lists, drafting, circulating and archiving of meeting agendas and communication meeting reminders.

   Maintain and update contact list and distribution list 

   Procurement support

   Various support actions for the project (PowerPoint presentation preparation, Word and Excel files creation, etc)

   Draft routine correspondence, conduct research and provide inputs on information sought

   Miscellaneous office work and other duties as directed from time to time.

   Interested candidates may email their CVs with ‘Application for Secretarial Assistant’ as subject line, along with copies of educational certificates, to adadmn.ita@mea.gov.in & ddgpol.ita@mea.gov.in before 18 February 2023.

   Shortlisted candidates will be conveyed the time and date for a written test as well as a face-to-face interview.

印度台北協會

祕書助理人員職缺

印度台北協會徵求台灣籍祕書助理人員。具挑戰性及價值的工作提供拓展國際視野經驗。此職缺現正開放，錄取者需即刻上班。

徵才條件:

1. 大學以上

2. 中英文流利

3. 具備中翻英及英翻中能力

4. 具備良好電腦及處理人際關係技巧

5. 具於外商或知名企業服務2年以上工作經驗

有興趣者可以電郵或郵寄主旨為”Application for secretarial  Assistant”履歷，隨信附上照片及文憑掃描檔或影本，於2023年2月18日前電郵至 adadmn.ita@mea.gov.in 及 ddgpol.ita@mea.gov.in. 通過初選者將會收到電郵通知至印度台北協會面試時間。